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Symplectic Elements: DPOC-Tasks

How can I fix an Incorrect Author Name in Symplectic?

The names of authors in Symplectic Elements come from CHMC’s PeopleSoft Human Resource data. Information such as First name, Last name, Department etc. are used to create the author’s profile name. If the author has an alias in the HR system that is different from the author’s legal first name, Symplectic will display the alias e.g. the author’s legal name is Marion but she goes by Judy (this is her alias).

If the author uses an alias and it is not in Symplectic Elements make sure to update author’s alias information through MyHub (see instructions, login and click on 'Go to: Update My Contact Information' to make your corrections).

Symplectic will be updated when the next HR file is available.

Automatic Claiming

This new section, Automatic claiming (named Automatic publication claiming when the option is clicked), allows the user to give Symplectic Elements information to help identify user’s publications and automatically claim them.

  • Profile IDs- Click on the publication number to see items pending, claimed, rejected or other to see these items in the user’s Symplectic profile. Click on the ID number to see the profile and verify in the data source (e.g. Scopus).
  • Email addresses-Click on the publication number to see items pending, claimed, rejected or other already in the user’s Symplectic profile.
    • Yes if it is correct-item moves to Me section
    • No if it is incorrect-item moves to Not Me tab
    • Ignore if not sure-item move to Ignored tab
  • Me tab – This section is where the user can see profile IDs identified as them and a place to add new profile IDs:
    • Add External profiles – Option to add new profile IDs (arXIV, Scopus ID,  SSRN Author ID, or ResearcherID-Web of Science).
    • External profiles – Lists all profile IDs associated with user’s name in Symplectic Elements.
    • Add email addresses – Option to add other affiliations e.g. University of Cincinnati. Faculty are encouraged to do this since the 2018 UC mandate (publications can only be counted on a user’s CV if declared UC as the user’s affiliate institution) for faculty publications.
    • Email addresses – Lists all emails associated with the user that have been positively identified (set up in Symplectic and added by the user in the section above).
  • Not me tab – Keeps a list of profile IDs  and emails that are rejected.
  • Ignored tab – Keeps a list of profile IDs and emails that are being ignored.

Assign a Delegate on Behalf of a Symplectic User

To assign a person as a delegate in Symplectic:

  • Login to Symplectic Elements
  • Select Impersonate another user at the top of the screen
  • Type in the name of the person who will need a delegate
  • Next go to the Menu tab, My Account and click on Manage Delegates
  • In the box, type in the name of the person in the who will become the delegate and click the Add delegate button.
  • This person can now claim or reject on behalf of the Symplectic Elements user. Send this link: Impersonate another user to the delegate for instructions.

Turn on searches

If Symplectic Elements users are in or move into a role where they wil publish OR a person is in the system but their searches are tunred off, you can turn on the search function.

  1. Log in and go to Impersonate the user.
  2. Go to Menu tab-My Account-Name-based search.
  3. Scroll down to Source-specific name-based search terms and check all of the boxes under Search by name.
  4. Select Save at the bottom right of the page.
  5. Adjust the person's Search settings and check Automatic claiming as described in the box to the below.
  6. Go back the Name-based search under the Menu tab and click Run.

The user will now have automated searches for publications performed and emails alerting them to any potential new publications.

Turn off searches

If Symplectic Elements users are in or move into a role where they will not publish OR a person is in the system but doesn't publish and Symplecitc is notifying you of pending publications, you can turn off the searches.

  1. Log in and go to Impersonate the user.
  2. You will need to first clear any pending publications from the profile (reject all). To do this go to the bottom of the page and click on Reset (clear pending publications) and click OK.


     
  3. Next go to the Menu tab-My Account tab-Data Source Search-Name-based search.
  4. Scroll down to Source-specific name-based search terms and uncheck all of  the Currently searched checkboxes.
  5. Select Save at the bottom right of the page.


     
  6. There will be a message "Tracy Glauser has switched off searching of all online database." in the person's Menu tab-My Account Search-Name-based search terms.



    You will also see this message "You need to set up your search settings so Symplectic CCHMC Elements can find your scholarly outputs on the web" in the Home tab in My Actions.