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NIH Public Access Compliance Requirements
In 2008 Congress passed the NIH Public Access Policy. This policy requires that any research:
- written on of after April 2008
- funded by an NIH research grant
- published in a peer-reviewed journal
must be deposited and available to the public in electronic format in PubMed Central.
The rational behind this is to help advance science and improve human health.
NIH Public Access System/Tools
The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires investigators to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication.
The major components of complying with NIH Public Access Policy:
- Determine Applicability
- Address Copyright
- Submit Manuscript to the NIH Manuscript Submission System (NIHMS) for Deposit into PubMed Central (PMC)
- Show Evidence of Compliance
The Principal Investigtor (PI) is ultimately responsible for ensuring compliance with the NIH Public Access Policy.
In navigating compliance with NIH Public Access Policy, it may be helpful to keep in mind that there are multiple systems involved. Here is a graphic displaying the systems mentioned in this help guide.
Important News! Changes coming June 1, 2021
Use these links when having trouble with these parts of the NIH Public Access System
Instructions for users with My NCBI account-Institutional login
- Login to My NCBI using the Log in on the top right of the PubMed home page. (figure 1)
- Click on your username in the top bar to load your NCBI Account Settings page. (figure 2)
- If your Settings page looks like figure 3: you have a “Native NCBI Account” username and password and have no linked accounts, then you will need to add a linked account.
- To add a linked account, click the “Change” button under Linked Accounts. (figure 3)
- Choose University/institutional
- Type Cincinnati and click on Cincinnati Children's Hospital Medical Center from the list. (figure 4)
- Login using your hospital credentials. Choose one of these:
“Ask me again at the next login”
“Ask me again if information to be provided to this services changes”-chosen in this example
“Do not ask me again”-You will not have to login again until you change your hospital login (every 90 days)
Click “I agree, continue”
- Your account is now linked with Cincinnati Children's. You will use your usual login to get into My NCBI.
To see the link click on your user name at the top and you will see Linked accounts: Cincinnati Children’s Hospital Medical Center and your email. (figure 6)
Please note: You can click Change at any time to use a different “federated” login (e.g. Google).
- Confirm and login using your hospital credentials (user name and password).
- To login the new way click Log on the top right of the PubMed home page. (figure 1)
- Click on “Login in again with Cincinnati Children’s Hospital Medical Center”. (figure 7)
- Log in using your hospital credentials. (figure 8)