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Symplectic Elements: Import Scholarly Activities using EndNote or Google Scholar Profile

Introduction

If Symplectic Elements does not find the author's scholarly activities even after trying to adjust Search Settings the author or delegate(s) can add missing activities by importing from:

  • An Endnote Library
     
  • Google Scholar profile (a delegate cannot do this, only the owner of the account, see *for a workaround)

Be aware that the author or delegate must double check all information imported using this method including the type of article (e.g. Journal article). Sometimes there is information that will need to be edited.
For more detailed instructions on importing/exporting items from another source, download the Symplectic Elements Guide to Exporting and Importing Publications at the bottom of the page.

Endnote

Endnote-Steps:
 

  1. Export an Endnote library or group.
     
    1. Open Endnote desktop software. Select the all the items, specific items or all items in a specific group to add to Symplectic (click on one, hold down ctrl, select the rest OR select all OR highlight all in a group).
       
    2. Click on File in the top menu. Choose Export from the drop down menu or the icon.


       
  2. Choose file type:
     
    1. A new window will open.
       
    2. Next to File Name either keep it as named or give it a new name.
       
    3. Next to Save type as use the scroll down arrow and find Text file (*txt)
       
    4. Next to Output Style use the scroll down arrow to choose RefMan (RIS) Export. If it is not in the list go to Select another style and choose RefMan (RIS) Export.
       
    5. Make sure to choose where the file will be saved (in this example it will be saved on the desktop). Click Save.


       
  3. Login to Symplectic Elements.
     
  4. Go to the Menu tab-Manage-Import.
     
  5. Upload the file:
    1. Click on Browse next to File and navigate to the .txt file (in this example it is on the desktop). 
       
    2. Select the Reference Manager/Endnote option and click Upload


       
  6. In the Records to import screen the author or delegate must decide how to handle the import. There are several options according to whether Symplectic Elements finds something in the system already or not:
     
    1. Some records might match an existing publication of the author’s which has only the online databases records so there are three choices:
       
      1. Import as new: this creates a new record based on the data, separate to the existing record.
      2. Supplement existing: add a manual source to the existing publication record and make this the preferred source.
      3. Do not import: this will stop the publication from being added to the publications list.
         
    2. Some records that match existing publication of the author’s, which does have a manual source, so there are three options:
       
      1. Import as new: this creates a new record based on the data, separate to the existing record.
      2. Overwrite existing: this overwrites the existing manual record with the new data.
      3. Do not import: this will stop the publication from being added to the publications list.
         
    3. Some records that match another user’s record with an existing source, so there are four choices:
       
      1. Import as new: this creates a new record based on the data, separate to the existing record.
      2. Import as link: this creates a new record in the list, as a link to the existing record, and add a manual source to the record.
      3. Overwrite existing: this overwrites the existing manual record with the new data.
      4. Do not import: this will stop the publication from being added to the publications list.


         
  7. Go to the Mine tab and check all of the new items imported into Symplectic Elements as new manual or existing manual records to make sure the information is accurate.

Google Scholar Profile

Google Scholar-Steps:

  1. Login to the author’s Google Scholar profile.


     
  2. Click on My Citations.
  3. Export citations:
     
    1. Click on Export and choose Endnote.
    2. Save the .ris file e.g. the desktop. If the user does not make a choice the Google file will mostly likely be downloaded into the Downloads Folder.


       
  4. Login to Symplectic Elements.
  5. Go to the Menu tab-Manage-Import.
  6. Upload the file:
     
    1. Click on Browse next to File and navigate to the .txt file (in this example it is on the desktop).
    2. Select the Reference Manager/Endnote option and click Upload.
       
  7. In the Records to import screen the author or delegate must decide how to handle the import. There are several options according to whether Symplectic Elements finds something or not:
     
    1. Some records might match an existing publication of the author’s which has only the online databases records so there are three choices:
      1. Import as new: this creates a new record based on the data, separate to the existing record.
      2. Supplement existing: add a manual source to the existing publication record and make this the preferred source.
      3. Do not import: this will stop the publication from being added to the publications list.
    2. Some records that match existing publication of the author’s, which does have a manual source, so there are three options:
       
      1. Import as new: this creates a new record based on the data, separate to the existing record
      2. Overwrite existing: this overwrites the existing manual record with the new data
      3. Do not import: this will stop the publication from being added to the publications list.
         
    3. Some records that match another user’s record with an existing source, so there are four choices:
       
      1. Import as new: this creates a new record based on the data, separate to the existing record.
      2. Import as link: this creates a new record in the list, as a link to the existing record, and add a manual source to the record.
      3. Overwrite existing: this overwrites the existing manual record with the new data.
         
    4. Do not import: this will stop the publication from being added to the publications list.
       
  8. Go to the Mine tab and check all of the new items imported into Symplectic Elements as new manual or existing manual records to make sure the information is accurate, especially checking for mistakes in the type of publication (e.g. often conferences are entered as journal articles, click on the pencil to change the type).

Google Scholar Using BiBteX file

  1. Go to Google Scholar.
  2. Click on the Settings (three lines icon).
  3. Click on the gear icon.

4. Go to Show links section and use scroll down to choose BibteX

 

5. Search title using qoutes.

6. Click on Import Into BiBteX

7. Save page as (automatically named Scholar.bib)

8. Log in to Sympletic

9. Impersonate another user

10. Go to Manage-Publications-Import

11. Browse for the file

12. Set File type to BiBteX

13. Click Upload

14. Click Import of Records matched to an existing publication [0]. If one does match, click clear. This means item is already in your profile.

 

 

Import Scholary Activities from Google Scholar